BPBCA BOG January 28th, 2021 Agenda (via zoom)

BPBCA Board of Governors Regular meeting, Jan. 28, 2021 at 6 PM via Zoom.us

              Black Point Beach Club’s Zoom Meeting Room

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           Meeting ID: 946 023 6028
           Passcode: 052633
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Meeting Materials:


I.                     Call to order


II.                  Approval of minutes:  Oct. 22, 2021; Nov. 10, 2020; and Dec. 1, 2020


III.                Communications to Board



IV.                Special orders

                    Plan of conservation and development  (document posted with 10/22/2020 minutes)

                    Recreation program


V.                  Public comments


VI.                Reports: 

                   Treasurer, tax collector, zoning, piers, long term capital, association manager


VII.              Old business

                   Charter commission

                   Whitecap pier maintenance

                   Surveys, pins for ROWs


VIII.            New business

                   Sea View beach access ramp maintenance

                   Boat launch beach issues (task force reports and related documents posted): Coastal jurisdiction line; Rules and enforcement; ROW use for rigging

                        and paddleboards, bike rack placement; Boat storage parameters and definitions; Registration of boats; Signage


IX.                Public comments


X.                  Adjourn

BOG January 18th, 2021 Practice Zoom Session Scheduled


There will be a test run of Zoom for the board and all BPBCA members in preparation for a switch from audio conferencing to Zoom for future board meetings until we can resume in-person meetings.  The Jan 18 meeting will be for Zoom practice only; no board business will be discussed. (There will be a regular BOG meeting on Thurs, Jan 28)
If you need help, Jim Moffett, association manager, has generously offerred to be available to assist anyone, via phone call, in setting up.  Please contact him at 860-460-7641 or bpbcmanager@gmail.com before the day of the practice.

Topic: Black Point Beach Club Zoom TEST
Time: Jan 18, 2021 06:00 PM Eastern Time (US and Canada)

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Meeting ID: 946 023 6028
Passcode: 052633
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+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington D.C)
+1 312 626 6799 US (Chicago)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
Meeting ID: 946 023 6028
Passcode: 052633

BPBCA BOG December 1st, 2020 Special Meeting Minutes

View Minutes Here

BPBCA BOG December 1st, 2020 Special Meeting Agenda

  • BPBCA BOG Special Meeting Scheduled for December 1, 2020, 6PM

Via teleconference, call in number 425-436-6363, access code 436260


I. Call to order and attendance

II. Executive Session for the purpose of discussing pending litigation.

III. Potential action

IV. Adjournment

BPBCA BOG November 10th, 2020 Special Meeting Minutes

View Minutes Here 

Meeting notes Long Term Capital Assets Funding Committee November 4, 2020

Meeting notes Long Term Capital Assets Funding Committee November 4, 2020.
In attendance were: Rick Diachenko, Phil Lombardo, Al Capozza, Mike Johnson, Dan Lemieux, Steve Beauchene and Ed Zito
Since our first meeting on July 26th 2020 we have collected and annualized a significant amount of information and developed a thorough list of the Association’s capital assets. They are divided into three sections: Major assets, Shoreline assets, and Other assets. Also, the report from GNCB Consulting Engineers covering shoreline maintenance costs through 2050 has been reviewed. We feel that we have gathered enough information to make a recommendation to the Board.
It is clear that the $8,500 a year that the Association has been putting aside for capital projects is woefully inadequate. The results have caused periodic major one-time assessments to cover issues that were predictable.
Our next step is to provide the Board with a strategy that will:
·         Quantify the Association’s long term assets
·         Project the cost of maintaining these assets and provide strategies to meet the funding objectives
·         Suggest ways that the Association could generate funds to help reach the funding goals
The report will be ready for the January Board meeting. Rick has volunteered to initiate the first draft.

Charter Commission Volunteers Needed

CHARTER COMMISSION VOLUNTEERS NEEDED, re: trusts and voting rights

Black Point Beach Club Association (“appointing authority) is seeking volunteers for a charter commission, as a result of the following motion that was passed on October 22, 2020: 

” … to establish a charter revision commission to review the possibility of allowing property held in trust at Black Point Beach Club Association to designate a trustee or member of the trust to vote and/or participate in the governance of the association. ”

If you are interested, please send your name, email, address, phone number, and political affiliation (see Sec. 7-190 [a]) to bog@blackpointbeachclub.com.  You must be a property owner at Black Point (not associated with a trust or LLC) or a registered voter in East Lyme and residing at Black Point.

Please submit your information by Dec. 31. 2020.
Thank you.
Cheryl Colangelo, Chair, BOG


Sec. 7-190. Commission: Appointment, membership, duties, report, termination.

(a)    …the appointing authority shall by resolution appoint a commission consisting of not fewer than five nor more than fifteen electors, not more than one-third of whom may hold any other public office in the municipality and not more than a bare majority of whom shall be members of any one political party, which commission shall proceed forthwith to draft a charter, or amendments to the existing charter, or amendments to the home rule ordinance, as the case may be.

(b) The appointing authority shall direct the commission to consider those recommendations included in the petition and may make other recommendations to the commission. The commission may also consider other items for inclusion in the proposed charter, other changes to the charter or home rule ordinance and such other items as it deems desirable or necessary. The commission shall in its reports comment on each recommendation which it has been directed to consider, if any, and on such other changes or items. The appointing authority shall specify by resolution when the commission shall submit its draft report, which shall be not later than sixteen months from the date of its appointment.

(c) The commission shall terminate upon acceptance or rejection of its final report by the appointing authority.