Black Point Beach Club Rules for Rental of the Clubhouse
The Clubhouse and surrounding premises is available for use by any Member of the Black Point Beach Club Association on a first-come, first-served reservation basis on any day based on the following conditions and only after written approval of the application.
➤ Application fee: $300
➤ Security deposit: $250
➤ Certificate of liability insurance showing that “Black Point Beach Club” is listed as an additional insured for the date of the event is attached to the application.
1.) The application must be completed in its entirety, signed and forwarded to the Association Manager for his/her approval, and if necessary, the approval of the Board of Governors. The refundable security deposit must also accompany your application. This deposit will be returned to you, without interest, after inspection of the Clubhouse by the Association Manager subsequent to its use. The Association Manager will inspect and must find the Clubhouse in the same condition as it was prior to your use, including but not limited to the Clubhouse being clean with all garbage/trash removed, in good order and repair and without any breakage or damage of any kind. The inspection of the Clubhouse by the Association Manager may result in deductions made from your security deposit for cleaning, or repair of damage or trash removal. Any such deductions shall be determined solely by the Board of Governors.
2.) Use of the Clubhouse is limited to Members of the Association, their family and guests, and such use must be in full compliance with the laws and ordinances of the State of Connecticut, Town of East Lyme, respectively, as well as in full compliance with the Black Point Beach Club Association Regulations. Use of the Clubhouse shall be as expressly permitted on the application.
3.) Total occupancy of the Clubhouse is limited to 200 people with chairs and 93 people with tables and chairs.
4.) The use of the Clubhouse on the reserved day is limited to the hours of 9:00AM to 11:00PM. Any greater or later use of the Clubhouse must be approved in writing by the Board of Governors. The Member listed on the application must be personally present during such use at all times on the day reserved.
5.) The sale of tickets and the use of the Clubhouse for any fundraising activities is prohibited, except as expressly authorized bv the Board of Governors.
6.) Complaints of excessive noise or disturbance of any kind occurring as a result of your use, your guests or any person attending the occasion of your use of the Clubhouse shall result in the immediate revocation of the right to use the Clubhouse.
7.) No contents of the Clubhouse may be taken for use outside. Tables and chairs must be used inside the Clubhouse only.
8.) All paper goods must be supplied by the applicant.
9.) The sale of alcoholic beverages of any kind or the dispensing of alcoholic beverages in exchange for tickets is prohibited.
10.) No paintballs, silly string or similar products will be allowed on the Clubhouse grounds.
If you have any questions or concerns regarding Clubhouse use, please contact: Jim Moffett, Association Manager, email: BPBCManager@gmail.com phone/text: (860)460-7641
Policy on Use of Clubhouse and Other Association Facilities
It is the policy and practice of the Black Point Beach Club Association to use the Clubhouse and other Association facilities for the following purposes:
To hold meetings of its governing bodies and their subcommittees:
The Board of Governors
The Zoning Commission
The Zoning Board of Appeals.
Its employees may use the premises to conduct Association business as necessary.
Association approved activities may be held in the Clubhouse as authorized by the Board of Governors.
The Clubhouse is the base home of the Summer Recreation Program.
The Clubhouse may be used by Association members on an application basis. Applications for use are to be for family/social reasons only. The Clubhouse may not be used by a member for any Business, Political, Fundraising or Commercial purposes, except that the Association Manager may approve fundraising non-profit sales on a specific time and location basis, the location being one in which the Association has jurisdiction.
The Clubhouse may be used by the Black Point Women’s Club and Men’s Club for their regular meetings.
The Clubhouse is open for use by members from May through September.
BPBC Clubhouse Security Cameras
In May 2019, the Black Point Beach Club Association authorized the use of security cameras throughout the Clubhouse grounds for the purpose of enhancing security. The goal is to ensure public safety for Association members and their Guests who visit or use our property, and to diminish the potential for loss or destruction of property.
Generally, Connecticut doesn’t restrict security cameras as long as you provide notice of their existence and keep them out of places where people have a reasonable expectation of privacy. (video voyeurism laws).
In addition to avoiding private places, Connecticut law recognizes that people have the right to know when they’re being filmed. Accordingly, cameras are placed where they can clearly and obviously be seen by anyone who enters our property. We also provide signs that clearly state that the property is under video surveillance.