Black Point Beach Clubhouse

6 Sunset Avenue, Niantic, CT

1.The Chairman called the meeting to order at 7:00 P.M. and a quorum was established.

Present: Andrew McKirdy, Chair; Matt Borrelli, John Campion, Brian Comer, David Weiss

Absent: Anita Schepker, Ray Fitzgerald

Staff: Carolyn Boyle, Treasurer, Mary Cahill, Association Manager, Mary Lou Weidl, recorder for Roberta Jordan, Secretary

2. Approval of Minutes

May 26, 2005 Regular Meeting: motion to accept made by David Weiss, seconded by John Campion unanimously VOTED to approve the minutes.

May 28, 2005 Regular Meeting: motion to accept made by David Weiss, seconded by John Campion, unanimously VOTED to approve the minutes.

3. Treasures Report

The final adjustment with corrections is to be submitted at the end of the month.

The Board will have to be aware to keep the Bank Records up to date with new signatures for the Managers Replacement.

The Safety Deposit Box at Bank of America (formerly Fleet Bank) will require a second signature.

The new payroll system is up and running.

4. Members Comments

-Suzanne Johnson, 35 Seacrest read a letter concerning a cease and desist order issued by the Zoning Enforcement Officer. This will be discussed at the Zoning Commission.

-Also present to represent the Johnsons was Attorney Thor Holth.

-Carol Ward, 23 Blue Heron Road, inquired as to why she hasn't received a reply to her correspondence to the Board of Governors. Chairman replied that this has been referred to the Zoning Board.

-Phillip Lombardo of East Shore Drive inquired as to the relationship between the various Boards. It was noted that the Board of Governors appoints the zoning boards but has no authority to direct their activities.

5. Correspondence:

Mr. McKirdy highlighted the following letters that were received:

-Kathleen Vannino, 64 East Shore Road requested status of her request concerning the ROW at Sea Spray. It was noted that a reply had been sent and must have crossed in the mail with this correspondence. With respect to her inquiry about weekly mowings, the Association Manager reported that weekly mowings do occur in the summer months.

-A letter was read from the EAST LYME PUBLIC TRUST FOUNDATION acknowledging the Boards donation to the Town Overlook (Boardwalk). There will be an Inauguration ceremony July 15, 2005 at 1:30 P.M. On Saturday, July 16 there will be a public celebration in East Lyme with music, food and fun from 3 to 9 P.M. culminating in fireworks.

-The Manager submitted a letter from Mary Beth Chinsky, daughter of member Jean Giannamore, requesting permission to have an ALEX Lemonade Stand during the July 4^th celebration. She will supply stand and all necessary ingredients. This is a charitable activity to raise funds for a cure for childhood cancers. It was agreed to have the stand located at the clubhouse after the Parade. The Manager will inform the requestor.

6. Chairperson's Report

Responses from residents on Sea Spray to the possible sale of the South Trail have been favorable. Responses from residents on Sea View and Sea Crest to the possible sale of the stub have been mixed. Accordingly, it would seem that the sale of the stub cannot go forward. The Chair will work with Mrs. Schepker to follow through with the next appropriate steps.

7. Manager's Report

-Taxes - over © have been collected

-Thank you to Brian Comer for the Clubhouse plantings

-Parking lines have been repainted at the Sea Breeze Parking Lot.

-The Recreation Program, Tennis Courts, and Beaches are all set for the new season.

-Tom Sheehan, Beach Security Manager, has hired 2 young men to assist him.

-The Volleyball poles have been painted, Tom Sheehan will keep net and balls at his house.

-The maintenance work done by Tom Sheehan has been a great service to the Association.

-The Resident State Trooper will meet with Tom Sheehan at his house on a regular basis.

-Jim Beebe is raking the bark covering in the playground area.

-The Vandalism season is upon us again, so encourage everyone to be watchful and aware.

-Black Pointer - any information is to be submitted to Gina McQuilken by the Monday prior to the Thursday printing. Email preferred: dougmcq@snet.net.

-The bill for Jim Beebe's services has been submitted.

-Manager noted that this is her last ëofficial' report and thanked the BOG for their support.

-The chair noted the BOG appreciation for the Manager's continued dedication and service.

8. Appointment of Standing Committees

• On motion of Mr. Campion, seconded by Mr.Weiss, it was unanimously VOTED to appoint the following standing committees for the coming year:

Administration - McKirdy, Schepker

Capital Improvements - Borrelli, Campion, Schepker, Comer

Communications - McKirdy

Financial Oversight - Borrelli, Campion, Fitzgerald

Social - Comer, Weiss

9. Standing Committee Reports

1)Administration -- no report

2)Capital Improvements

-Mr. Campion reported that he met with George Torello Engineers, Inc. of Essex to discuss the ground rules for onsight inspections.

-They will need accurate maps or drawings of the piers.

-There is a photo imaging done by the Telephone Co with fairly accurate pictures that can be translated into drawings.

-There will be detailed options and alternatives presented to the BOG.

3)Communications - no report

4)Financial Oversight - no report

5) Social

-Mr. Comer noted that Mr. Weiss would join him on the Social committee.

-Mr. Comer has several commitments on the Spaghetti Supper.

-A beach social may be planned for July 16^th, the evening of the Town fireworks.

10. Old Business

The chair noted that arrangements have been made for the next meeting concerning the search for the new Manager.

Association Survey

-Mr. Borrelli noted that the deadline for return of surveys is July 1^st.

-The results will be printed in the Black Pointer.

11. New Business

In 2004 the Association approved a motion to appoint Mary Cahill as Liaison to the Town. Mary has agreed to serve for one year only.

Mr. Borrelli noted that the Liaison would serve as a mentor to the new Manager and introduce this person to the Town employees.

A MOTION by Mr. Campion, seconded by Mr. Borrelli to accept the statement of the role of the Black Point Beach Association's Liaison to the Town of East Lyme and to approve the proposed role for Mary Cahill for 2005 - 2006, motion unanimously accepted. The statement is reprinted below.

12. Adjournment

On a motion by David Weiss, seconded by Mr. Comer, the meeting was adjourned at 9:00 P.M.

Mary Lou Weidl, recorder for

Roberta Jordan, Secretary

Role of the Black Point Liaison to the Town of East Lyme - Continue to serve as a "goodwill ambassador" from Black Point to the Town of East Lyme.

-Monitor activities within town government that may have a bearing on the interests of Black Point.

- Keep the new Association Manager and the Chairman advised of issues that may be of concern.

- In response to issues of concern that may arise, recommend to the Association Manager and the Board of Governors appropriate strategies to respond to the concerns, attending board meeting as necessary.