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1.             The Chairperson called the meeting to order at 7:07 pm and a quorum was established.

                Present: Tom Kelly, Chairman, Joan Hayes, Vice Chairman, Maribeth Stone, Dan Lemieux, Roberta Jordan entered the meeting at 7:27pm.

                Absent: Jill Coscarelli, David Weiss

                Staff present:  Mike Manifold, Association Manager, Mary Cahill, Tax Collector, Gemma Dowd, Secretary, Carolyn Boyle, Treasurer.

 

2.                   Approval of Minutes, Thursday, April 22, 2010, Regular meeting

MOTION by Mrs. Hayes and seconded by Mr. Lemieux, to approve the minutes of the April 22, 2010 Regular meeting of the Black Point Beach Club Board of Governors as submitted. No discussion, all in favor, none against, the VOTE passes unanimously.

 

3.             Manager’s Report, Mr. Manifold,

Mr. Manifold provided a written report dated May 2010 and a number of items were discussed.

Boat docks are in, some adjusting will happen to reposition

Clay Tennis courts refurbished

Mike Neibelung and the town began work on the beaches

Town has replaced old parking signs and missing stop sign

John Wilson working on a new sign for the boat launch and dog owners notice

Welding repairs on the ramps and bracket to connect the boat launch ramp completed by Jack Santos, job was more involved and took longer

Jack still fabricating new railings for Nehantic dock ramp and will repair asphalt at bottom of Whitecap and on the boat launch

New benches have arrived. Men’s and Women’s clubs added two more benches

Bob painted signs on pier and cleaned some graffiti off jersey barriers

Area on back side of Whitecap parking lot has been sprayed and will be sprayed again and mulched

Bob has been working on general cleanup of Right of Ways

Bob repaired and replaced the gate on the hard tennis courts

Wood benches on playground and playground equipment have been sanded

Bob is weeding and mulching the area in front of the clubhouse

 

·         Kayak dock, received approvals from Dept. of Agriculture/Aquaculture, Harbor Management Commission and Shellfish Commission. DEP’s Bureau of Natural Resources is evaluating the presence of the Salt marsh Sharp-tailed Sparrow. Letter from Angus McDonald dated 5-20-10 provided to file as correspondence.

·         Asked the owner of the dock/pilings on our kayak launch property to remove the pilings and remaining section of dock. He has assured he will finish the job, if delayed Bob will take care of the removal.

·         Asked John Bonnelli to stop allowing his contractors to park on the boat launch R-O-W, confident John will clean up the grassy area along the side of the R-O-W

·         Thanks to Pat and Randy Ward and Sandy Adams for all the planting and weeding of the flower pots and gardens

 

 

4.             Treasurer’s Report, Ms. Boyle

The Profit and Loss Statement for 2009-2010, 5-25-10 actual, and the Liberty Bank check register from 4-22-10 to 5-25-10 was provided and presented by Ms. Boyle. Some discussion followed.

 

 

5.             Member Comments

No member comments were heard.

 

6.             Chairperson’s report and Correspondence, Mr. Kelly

Correspondence:

Mr. Kelly provided a copy of a letter received from attorney Daniel R. Cunningham, dated February 1, 2010 , to Mr. William Mulholland, East Lyme,  ZEO. The letter supports the status of West Lane as a town road as described on the map, Town Roads, East Lyme, Ct Highway Dept., Revised January, 1954. Copy of the letter is on file.

 

Mr. Kelly and Mr. Manifold provided a copy of  a letter from the State of Ct. DEP to  Angus McDonald  dated 5-20-10 regarding  Natural Diversity Data Base maps information on the proposed construction site of the staircase and kayak storage rack at the Old Black Point Rd. Kayak launch.  Letter is on file.

Some discussion followed and explained by Mr. Manifold.

 

4-23-10 follow-up correspondence to Mr. Formica from Mr. Kelly regarding the BOG opinion on

golf carts within Black Point. Letter on file.

 

BOG received electronic copies of letters sent to dog owners April 29, 2010 from Mr. Kelly, and follow up from Mr. Manifold, some discussion followed.

 

Mr. Kelly provided a Notice of Summary order ruling in favor of Black Point in the Mattison vs. Black Point Beach Club case, United States Court of Appeals for the Second Circuit, May 10, 2010. Letter on file, and copies sent to the BOG.

 

Member e-mail from Mr. Will Fountain dated 5-23-10, copies sent to the BOG electronically, some discussion followed, Mr. Kelly will send a response to Mr. Fontain.

 

7.             Tax Collector’s Report, Mrs. Cahill

Mrs. Cahill reported on the tax collection status, a brief discussion followed.

 

8.             Committee Reports

 Administration: No comments

Capital Improvements:  Mr. Manifold will provide the board with cost estimates for new rafts at the next meeting.

Social: Mrs. Hayes noted that after several successful recurring social events, members are handling the organization well; she felt BOG supervision is no longer needed.  After a brief discussion, the board thanked all those involved with the success of the many social events and decided the Social Committee should be removed from the BOG committee listing for 2010-2011.

 

9.             Old Business

Planning for the Annual Meeting. Some discussion followed to arrange the items and presentation to members.

 

Mr. Kelly thanked departing board members, Mrs. Joan Hayes, vice chair, for her help and support during his first year on the board, Mr. David Weiss and Mrs. Jill Coscarelli for their contributions and the time they offered to the Association as board members.

 

 Mrs. Joan Hayes, on behalf of the BOG, thanked Mr. Tom Kelly for his chairmanship and courage to take on the post his first year on the board.

 

10.          New Business

                No new business discussed

 

 

11.          Member Comments

                No member comments.

 

12.          Executive Session  

No executive session was required

 

13.          Adjournment

MOTION by Mr. Kelly and seconded by Mrs. Hayes,  it was unanimously VOTED to adjourn May 27, 2010, regular meeting of the Board of Governors at 8:36PM.

 

 

Next Regular BOG Meeting is scheduled for Thursday June 24, 2010, 7:00pm

 

 

Respectfully submitted,

Gemma Balukonis Dowd, Secretary

 

Minutes Regular Meeting, 5-27-10, Black Point Beach Club Association, Board of Governors, submitted 6-2-10