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1.         The Chairperson called the meeting to order at 7:03 pm and a quorum was established.

                Present: Tom Kelly, Chairman, Joan Hayes, Vice Chairman, David Weiss, Maribeth Stone,

                Roberta Jordan, Dan Lemieux.

                Absent: Jill Coscarelli

                Staff present:  Mike Manifold, Association Manager, Mary Cahill, Tax Collector, Gemma Dowd, Secretary, Carolyn Boyle, Treasurer.

 

2.                   Approval of Minutes, Thursday, October 15, 2009, Special meeting

MOTION by Mrs. Hayes and seconded by Mr. Lemieux, to approve the minutes of the October 15, 2009 Special meeting of the Black Point Beach Board of Governors as submitted. No discussion, all in favor, none against, the VOTE passes unanimously.

               

                Approval of Minutes, Saturday, March 13, 2010, Special meeting

MOTION by Mrs. Stone, and seconded by Mr. Weiss, to approve the minutes of the March 13, 2010 Special meeting of the Black Point Beach Board of Governors as submitted. No discussion, all in favor, none against, the VOTE passes unanimously.

 

3.                   Treasurer’s Report

The Profit and Loss Statement for 2009-2010, 4-18-10 actual, and the Liberty Bank check register from 10-1-09 to 4-18-10 was provided and presented by Ms. Boyle. Some discussion followed.

 

MOTION by Mrs. Hayes and seconded by Mrs. Jordan, to approve the treasurer’s report, 2009-2010 profit and loss statement, 4-18-2010 actual as presented. No further discussion, all in favor, none against, the VOTE passes unanimously.

 

4.             Manager’s Report, Mr. Manifold, at this point, Mr. Kelly advanced to this agenda item.

Mr. Manifold presented the proposed 2010-2011 budget; the board discussed items at length and agreed the current budget is at 1 mil.  Mr. Manifold provided a written report dated April 2010 and a number of items were discussed.

Tennis courts, water is on

Clubhouse is clean, water is on

Playground items to finish

Neibelung to clean-up and remove rocks from all beaches, mid May, weather depending

Town surf rake to be used and contracted again this year

Bob Gilson to stencil warnings on the piers

Boat dock ramp, Nehantic, get new aluminum rails

Boat dock Ramp- Boat Launch work on the ramp, Jack Santos patching, other suggestions

Geese buoy lines can be placed out vertically (perpendicular) from shore

Benches, request to purchase new benches

Curb on Whitecap lot discussed

Billow Rd, property cleanup bigger this year to accomplish things that need to be done

Sign repair at both boat launches

Ramp repair to the storage shed at the clubhouse

BP dog interest group

Laminate BP rules and Regs. for the annual meeting

NBYC sailing program listing on our website

Kayak dock new revised plans by the DEP, for evaluation, Ed Jutila consulted to help move things along

Suzanne Smith will edit the Black Pointer starting this season

Bob Gilson will handle club house cleanup

Ace Security schedule noted

MOTION by Mrs. Hayes and seconded by Mr.Lemieux to accept the proposed 2010-2011 budget as modified, with no increase to the 1mil rate. No further discussion, all in favor, none opposed, VOTE passes unanimously.

 

MOTION by Mrs. Stone and seconded by Mr. Weiss to authorize the manager to purchase four (4) benches, not to exceed $1,500. No further discussion, all in favor, none opposed, VOTE passes unanimously.

 

MOTION by Mrs. Jordan and seconded by Mrs. Hayes to authorize the manager to purchase two (2) aluminum railings for the Nehantic boat ramp, not to exceed $3,500.  No further discussion, all in favor, none opposed, VOTE passes unanimously.

 

5.             Member Comments

Mrs. Barbara Johnston, 35 Sea Crest Ave, (Harbor and Shellfish liaison to Black Point) noted moorings not in compliance risk being pulled and charged $250. Amtrak bridge construction/ closure, harbor master can provide updates. Request information be posted on the website and open for discussion at the Annual meeting. Questioned a survey and staking of the Right of Way (stub).  Golf cart ordinance question on response.

 

Mr. Bill Dalrymple, 25 Sea View Ave., (needed to leave before he could present his concern) provided a letter read by Mrs. Jordan stating the increase in unrestrained dogs roaming unattended has become a serious problem. Owners are disregarding the BPBC rules and are in violation. 

 

Some discussion followed Mr. Dalrymple’s letter, including a decision of the board to send letters to the involved property owners on behalf of the association.

 

Hearing no further comments, Mr. Kelly closed section.

 

6.             Chairperson’s report and Correspondence, Mr. Kelly

Correspondence:

Mr. Kelly noted a number of things would be discussed in the agenda items, including a recent letter from First Selectman, Mr. Paul Formica, to the Council of Beaches regarding golf carts. Mrs. Dowd noted correspondence e-mails since the last meeting; most were forwarded to the BOG in advance. Some discussion followed.

 

10-23-09, charter filing and fee updated

10-23-09, planting donation response to Mrs. Karin Benoit 134 Muirfield Dr., Ponte Verde, FL

11-10-09, Esther Williams, Town of East Lyme notice to govt. agencies for meetings to be made public

11-11-09, Susan Daly, e-mail FOI commission and response from Mr. Kelly

11-25-09, moorings information Mrs. Barbara Johnston

11-25-09, T. Sheehan regarding Info. Meeting notes on the website and reply

12-1-09, Florida Towers cell tower request sent to Mike

12-10-09, Mike, Kayak dock proposal sent to board

1-13-10 Zoning appointments meeting

1-31-10, e-mail from Allison Cohen requesting a site at BP to hold a memorial service, first e-mail reply sent by Gemma, message forwarded to Mike Manifold for response on BP location and fees.

3-13-10, special meeting BOG Zoning appointments

3-26-10, Formica, letter to Council of beaches asking for golf cart ordinance info

4-18-10, Fountain memo to BOG and response from TJK on 4-19-10

4-22-10, Bill Dalrymple, 25 Sea View, submitted letter of concern at the meeting regarding roaming dogs

 

7.             Tax Collector’s Report, Mrs. Cahill

Mrs. Cahill reported on the tax collection status, a brief discussion followed.

 

8.             Committee Reports

 Administration: Mrs. Jordan, chair, Mrs. Maribeth Stone, Mr. David Weiss, Mrs. Jordan reported a personnel report was completed. Mr. Weiss commented he was not at the meeting.

Capital Improvements: Mr. Lemieux, chair, Mr. Kelly. No comments to report. It was agreed the committee will meet and go over projects to present to the BOG.

Social: Mrs. Hayes, chair, Mrs. Coscarelli. Mrs. Hayes reported the Friday, December 11, 2009 Christmas Carol Sing was a success, weather required moving to the Clubhouse

Bonfires are planned for the 2010 season, details TBD

 

9.             Old Business,

(a) Kayak Dock update. Mr. Manifold provided the latest DEP plan of the kayak dock for the board to review. Some discussion followed noting Mr. Manifold will continue to keep the BOG up to date.

 

(b) East Lyme golf cart update, Mr. Formica requested the Council of Beaches, which includes Black Point, please review the proposed East Lyme ordinance for golf cart usage, and to respond with specific Black Point Beach member concerns for use of golf carts within the association.

 

Some board discussion followed. Mrs. Cahill suggested golf cart violation be the same as parking and road fines and that the East Lyme police would take care of enforcement. Mr. Kelly will respond with a letter to Mr. Formica.

 

10.          New Business

 

Mrs. Cahill suggested a postcard be mailed to members reminding them of the date for automatic referendum on the town budget and that the same information be placed on the website.

 

Mrs. Cahill suggested the Black Point website post the free shredding notification at the EL Community center on Saturday, May 8, 2010 from 8am to 12 noon. More information is currently available at the EL website.

 

Annual Meeting, items were discussed to help organize the May 29, 2010 Annual Meeting.

 

11.          Member Comments

                No member comments.

 

12.          Executive Session  

No executive session. Mr. Kelly requested the Executive session be postponed to the next meeting due to the lateness of the hour and the extent of time on the budget requirements.

 

13.          Adjournment

MOTION by Mrs. Hayes and seconded by Mr. Weiss it was unanimously VOTED to adjourn April 22, 2010, regular meeting of the Board of Governors at 10:40PM.

 

Next Regular BOG Meeting is scheduled for May 27, 2010, 7:00pm

 

 

 

Respectfully submitted,

 

Gemma Balukonis Dowd, Secretary

 

Minutes Regular Meeting, 4-22-10, Black Point Beach Club Association, Board of Governors, submitted 4-28-10