1.             The Chairperson called the meeting to order at 7:03 pm and a quorum was established.

                Present: Tom Kelly, Chairman, Joan Hayes, Vice Chairman, David Weiss, Maribeth Stone.

                Arriving 8:09pm: Roberta Jordan

                Absent: Jill Coscarelli, Dan Lemieux

                Staff present:  Mike Manifold, Association Manager, Mary Cahill, Tax Collector, Gemma Dowd, Secretary, Carolyn Boyle, Treasurer arrived 8:09pm.

 

2.                   Approval of Minutes, August 27, 2009, Regular meeting, amended

MOTION to accept the amended minutes of  the August 27, 2009 Black Point Beach Club Association Board of Governors Regular Meeting as presented, made by Mrs. Hayes and seconded by Mrs. Stone. No discussion, all in favor, the Board VOTED unanimously to approve the minutes.

 

3.                   Treasurer’s Report, postponed into the meeting at approx. 8:09pm, when Ms. Boyle arrived

The Profit and Loss Statement for 2009-2010, 9-22-09 actual, and the Liberty Bank Check register from 8-27-09/9-22-09 were provided and presented by Ms. Boyle.  Some discussion followed on a few items and to clarify the recreation program.

 

MOTION to accept the treasurer’s report as presented was made by Mrs. Hayes and seconded by Mrs. Stone. No discussion, all in favor, none against, the board VOTED unanimously to accept the treasurer’s report as submitted.

 

4.             Member Comments

Mrs. Susan Daly, 7 Brightwater Road referenced a 9-23-09 e-mail memo she sent to the board.

 

5.             Chairperson’s report and Correspondence, Mr. Kelly

 

Mr. Kelly noted the following members expressed interest in appointments to the Zoning Commission and the Zoning Board of Appeals. The board took the following action.

 

Mr. Steve Reed, appointment as a full time member of the Zoning Commission, Mr. Reed has previously served as an alternate.

 

MOTION by Mr. Weiss seconded by Mrs. Hayes to appoint Mr. Steve Reed as a full time member of the Zoning Commission for a term of three (3) years, beginning 7-31-09 and ending 7-31-2012.

No further discussion, all in favor, none opposed, VOTE passes.

 

Ms. Sharon Sklar, alternate member of the Zoning Commission to fill a vacancy left by Mr. Reed.

 

MOTION by Mrs. Stone and seconded by Mr. Weiss to appoint Ms. Sharon Sklar as an alternate member of the Zoning Commission for a term of three (3) years, beginning 7-31-09 and ending 7-31-2012. No further discussion, all in favor, none opposed the VOTE passes.

 

Mr. William Willetts, for a second term on the Zoning Board of Appeals as a full time member.

 

MOTION by Mrs. Hayes and seconded by Mr. Weiss to appoint Mr. William Willetts to a second three (3) year term to the Zoning Board of Appeals. No further discussion, all in favor, none opposed the VOTE passes.

 

In a 9-2-09 e-mail received from Mr. Willetts he noted that there are two, (2) alternate vacancies on ZBA.

 

Correspondence:

Mr. Kelly and Mrs. Dowd identified correspondence received from members. E-mails were forwarded to the BOG in advance of the meeting if possible, or hard copies made available. Some discussion followed.

 

8-28-09, Mr. John Sullivan, e-mail to the board.

9-2-09, Mr. Wm. Willets, ZBA term e-mail

9-4-09, Mr. Weiss, e-mail, minutes amendment 8-09

9-4-09, Mrs. Suzanne Smith, letter to Mr. Kelly regarding editing the Black Pointer, cc Mr. Manifold

9-5-09, Mr. Campion, e-mail address Karin Benoit

9-5-09, Mr. P. Attardo, e-mail, mailing address change

9-14-09, Mr. Tom Kelly, e-mail, phone call received re:  Madison Case resolution in federal court

9-21-09, Mrs. M. O’Neil, draft minutes 9-26 Zoning and 8-22 approved

9-22-09, Mrs. R. Jordan, e-mail regarding late to BOG meeting

9-23-09, Mrs. Susan Daly, e-mail regarding missing e-mail from Aug. and comments

9-24-09, Mr. Lemieux, e-mail regarding conflict, unable to attend BOG meeting

9-24-09, Mrs. S. Coppola, e-mail follow-up to Sept. Info meeting

9-24-09, Mrs. Laurie Noyes, regarding injury and follow-up to be provided later to the BOG

 

Mr. Kelly provided a tentative 2010 Board meeting schedule, the board took time to check dates, final version will be public when available.

 

6.             Tax Collector’s Report, Mrs. Cahill

Mrs. Cahill reported that the current fee to lien property exceeds the amount charged to members by Black Point. Some discussion and clarification followed.

 

MOTION by Mrs. Stone and seconded by Mrs. Hayes, the board authorized the tax collector to increase the lien fee to $120.00. No further discussion, none opposed, all in favor, the VOTE passed.

 

Mrs. Cahill noted for the board’s information and comment that one non-build able lot, previously on the tax roll, is now considered a non-taxable property as it was donated to East Catholic High School. Brief discussion followed.

 

The board discussed and decided to authorize Mrs. Cahill to change the color of the parking tags and stickers each year. It is hoped this will encourage compliance with parking rules and clarify any ticket issuance for out of date tags, etc.

               

7.             Manager’s Report, Mr. Manifold

                Mr. Manifold reported on activity and provided a written statement dated September 2009. Some items           quoted from the report are listed below and discussion followed on a number of topics:

·         Swim floats geese lines, and swim buoys are out of the water

·         Nebelung will pull the boat docks in the beginning of October

·         Keeping the tennis courts open as long as possible but will shut down before it gets too cold.

·         Engineers have completed the required surveys (including A-2 survey) for the kayak dock. The next step will be to draw preliminary plans. Waiting to hear back from the DEP to begin the work.

·         CL+P reattached the loose support wire on the pole next to South Beach to an anchor that is buried next to the sea wall.

·         Bob Gilson (BPBC member) has been hired to build a wall next to the South Beach bench to hopefully resolve the footing erosion problem

·         Hired Bob to do several other maintenance items around the point including: repair loose boards on benches; drill holes in outdoor trash cans to provide water drainage; empty trash bins at tennis court; trim and weed rights-of-way, spray and weed both tennis courts; handle dump runs and remove Billow Rd trash; clean the club house kitchen and bathrooms. Bob has been a real asset for general maintenance and will be available for jobs whenever possible.

 

 

8.             Committee Reports

Administration: Mrs. Jordan, Chair, Mr. Kelly. Mr. David Weiss added to committee July 26, 2009 via e-mail. No committee findings to report.

 

Capital Improvement: Mr. Lemieux, Chair, Mr. Kelly

No committee findings to report.

 

Social: Mrs. Hayes, Chair, noted that the Band Social is sold out and that the Christmas Carol Sing date is yet TBD. Some discussion followed by the board

 

9.             Old Business

                 The discussion on the Bocce Court fence was postponed to another meeting when the 2^nd fence quote and more members will be available for discussion.

 

10.          New Business

No new business was reported.

 

Please note, Mrs. Jordan and Ms. Boyle joined the board meeting at this time and the Treasurer’s report was given at 8:09pm.

 

11.          Member Comments

                No members present, No comments were heard.

               

12.          Executive Session

                No executive session was required.

 

13.          Adjournment

MOTION by Mrs. Hayes and seconded by Mrs. Stone, it was unanimously VOTED to adjourn the September 24, 2009, Regular meeting of the Board of Governors at 8:46PM.

 

Next Regular BOG Meeting is scheduled for October 22, 2009, although a tentative decision to reschedule to Thursday, October 15, 2009 was discussed by not finalized.

 

 

Respectfully submitted,

  

Gemma Balukonis Dowd, Secretary

   

Minutes 9-24-2009, Regular Meeting, Approved,  Black Point Beach Club Association, Board of Governors, submitted 10-26-09