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1. The Chairperson called the meeting to order at 7:05 pm and a quorum was established.
Present: Tom Kelly, Chairman, Joan Hayes, Vice Chairman, Roberta Jordan, Dan Lemieux, Jill Coscarelli, Maribeth Stone. Absent: David Weiss
Staff present: Mike Manifold, Association Manager, Mary Cahill, Tax Collector, Gemma Dowd, Secretary, Carolyn Boyle, Treasurer.

2. Approval of Minutes, June 25, 2009, Regular
MOTION to accept the minutes of the June 25, 2009 Black Point Beach Club Association Board of Governors Regular Meeting as presented, made by Mr. Lemieux and seconded by Mrs. Hayes. No discussion, all in favor, the Board VOTED unanimously to approve the minutes.

3. Treasurer’s Report
The Profit and Loss Statement for 2008-2009, 7-22-09 actual, and the Liberty Bank Check register from 6-24 70 7-22-09 were provided and presented by Ms. Boyle. Some discussion followed.

MOTION to accept the treasurer’s report as presented was made by Mrs. Jordan and seconded by Mr. Lemieux. No discussion, all in favor, none against, the board VOTED unanimously to accept the treasurer’s report as submitted.

4. Member Comments
Mr. Kelly noted individual responses cannot be made by the board, and that some items may be covered in the following meeting reports.
Mrs. Susan Daly, 7 Brightwater Road, addressed the board on “maintenance and safety concerns”. Mrs. Daly commented and read from her e-mail and provided handouts for board and association members present. (electronic and hard copies were distributed to the board prior to the meeting.)
Mrs. Barbara Johnston, 35 Sea Crest Ave. inquired about a printing problem from the website she experienced. She reminded the board about mooring permits and a $25.00 fee, also that the harbor management may pull unlisted moorings. She inquired about placing a mooring notice in the Black Pointer, asked how she might please receive answers to questions asked.
Mrs. Mary Lou Weidl, 22 Indianola Rd., noted foot traffic to and from the beach with large coolers and inquired about a specific club rental.
Mrs. Susan Daly, noted Gov. Rell signed a bill allowing golf carts, one has been seen on the roads at Black Point. She suggested BP look at the impact.
Mrs. Barbara Johnston, noted an ordinance on golf carts may be required.

5. Chairperson’s report and Correspondence, Mr.Kelly
Mr. Kelly and Mrs. Dowd identified correspondence received from members. E-mails were forwarded to the BOG in advance of the meeting, if possible. Some discussion followed.
• Mr. Kelly thanked the Men’s Club for the installation of the new Bocce Court property along Park Ct. The opening reception at the clubhouse was warmly received by the membership.
• Mrs. Dowd received certified mail notification that the charter filing was received by the Commercial Recording Division, Sec. of State P.O. Box 150470, Hartford, Ct., July 1, 2009. No further correspondence is expected.
• Mrs. Susan Daly, Wed. July 22, 2009, e-mail to Mr. Kelly, titled Safety/Maintenance Concerns, outlining 12 points of interest to the association and Manager. Mr. Kelly noted that some items may be addressed during the meeting or the manager’s report.
• Mrs. John Sullivan, zoning minutes and zoning report for June received.


6. Tax Collector’s Report, Mrs. Cahill
Mrs. Cahill reported tax returns are low. She is waiting for approx. $ 38,500. for this year’s budget and advised the board limit spending. Mrs. Cahill will send out late notices on any payment not received by August 1, 2009. She asks members to send or drop off tax payments as soon as possible or contact her with questions.

7. Manager’s Report, Mr. Manifold
Mr. Manifold reported on activity and provided a written statement dated July 2009. Some items quoted from the report are listed below and discussion followed on a number of topics:
• Plaut moved the boat launch dock out several feet which has alleviated the problems with the gangway at high tide.
• Thanks Steve Rezniski and Don Armour for helping with a power washer and labor to clean the boat ramp (of slippery build up, etc). The cracks and potholes were also repaired.
• The sign on South Beach Pier has been replaced. Contracted with Signcraft to replace the sign at the clay courts.
• Mike Nebelung has finally installed the buoy lines at SB and Sea Breeze. Mike was asked to paint the buoys the same color but he did not get it done. He will be asked to paint all the buoys the orange in the fall. Working with Mike continues to be a challenge.
• The town and Mike have been doing their respective cleanings and the beaches seem to be in good condition. South Beach continues to be much improved. Gene Massey noted that more people are using the SB instead of the boat beach because of the improvement. (Town will continue with 2X week cleaning thru Labor Day).
• A member suggested that we should paint the pink wall on Main Beach.
• The Wards graciously re-donated a thank you restaurant gift certificate to the Golf Tourney. The White Cap parking lot being watched for run off and may require replacement of the berm.
• Permits for work around the piers, that were going to expire, have been extended for another year allowing rip rap addition if decided.
• Gray Sharpe has sent the results of the diver’s survey to the DEP and we are waiting for any feedback of special requests. The survey showed Sea Lettuce, which should not be a problem. Gary is also making sure we have the local approvals necessary for the “expedited” permitting process we are using with the DEP.
• A member asked if the shed behind the clubhouse could be used to store some Bocce related equipment, rakes, scoreboard, etc. There is enough space for a few items and a key can be given. The board discussed and saw no objection to sharing the shed and key.
• Casey completed a large amount of maintenance and general clean-up at the right of ways, parking lots, kayak launch area, playground /tennis court last week. He did not weed the clay courts before going on vacation this week. Guards are taking turns cleaning up the clay courts as the beaches have been quiet. Casey will paint new boards on repaired benches when he returns.
• The parade/picnic and bonfire were very well attended. The next Bonfire is scheduled for Sat. Aug 1, on South Beach.
• Contracted with an electrician to put covers on outlets at the clubhouse.
Some questions and discussion followed from the board regarding manager/member comments:

Black Pointer, Mike asked for it to be added to the website. Board discussed the submission, timing, editing, and open possibilities for Black Point sources to produce the flyer.
Business ad in the Bpt’r from a renter stating use of the clubhouse for a seminar. Mike will check the agreement and contact the renter.

Power washing the boat ramp. Thanks to Steve and Don for their work on the boat ramp. Some discussion from board on power washing on a regular basis.

Weed removal Clay Courts: Mary Cahill suggested the guards/tennis staff take over the weekly weed removal at the clay courts and spray roundup. Spare the Casey expense and time.

Coolers on the beach : Mike said he will have a serious talk with the guards.

Fourth of July party, suggested a sign up sheet for volunteers should be at the May meeting.

8. Committee Reports
Administration: Mrs. Jordan, Chair, Mr. Kelly, No committee findings to report.

Social: Mrs. Hayes, Chair, noted several items, including that Diane Zukowsky offered to volunteer.
August 2, is the pancake breakfast at the club house, everyone welcome
Sat. Aug 15, 2009 is the Murder Mystery dinner, and was sold out last year.

Capital Improvement: Mr. Lemieux, Chair
No committee findings to report.
Board asked to obtain and revisit the capital improvement list to add or reconsider items. Mrs. Jordan suggested prioritizing. The Billow Road area was brought up as needing to be cleaned up and sorted for useful items, etc. Some discussion followed.
Mrs. Cahill suggested replacing a split rail fence to the Park Court road area moving the rocks to pier rip rap allocation.

9. Old Business
Bocce Court, No old business reported for discussion.

10. New Business
Bocce Court:
(a) Does the board wish to consider signage for the Bocce Court? Mr. Manifold will talk to the Men’s Club and will bring suggestions back to the board regarding a sign or other suggestions. Some discussion followed.
(b) Appointment of Trina Lynch to Zoning Commission. Mr. Kelly noted an apology that he could not reach Ms. Lynch and said he’d wait until the next meeting to offer the appointment to the board.

Ms. Sharon Sklar had commented at the May meeting that she would be willing to serve. It was discussed Mr. Kelly should talk with her about being an alternate member.

11. Member Comments
Mrs. Susan Daly stated that she was concerned about progress in general and of things related to her list and the response/action.
Mrs. Barbara Johnston had some comments regarding the Black Pointer and a asked about the Thursday Club Open House 1-4 and 6-9, being posted and how if it was being used.

12. Executive Session
No executive session required

13. Adjournment
MOTION by Mrs. Hayes, seconded by Mrs. Coscarelli, it was unanimously VOTED to adjourn the July 23, 2009, Regular meeting of the Board of Governors at 8:18PM.

Next Regular BOG Meeting is scheduled, Thursday, August 27, 7:00pm

Respectfully submitted,

Gemma Balukonis Dowd, Secretary

Minutes 7-23-2009, Regular Meeting, Black Point Beach Club Association, Board of Governors, submitted 8-1-09