Download print version (.pdf)

1.             The Chairperson called the meeting to order at 7:02 pm and a quorum was established.

                Present: Tom Kelly, Chairman, Joan Hayes, Vice Chairman, Roberta Jordan, Dan Lemieux

                Absent: Jill Coscarelli, David Weiss, Maribeth Stone

                Staff present:  Mike Manifold, Association Manager, Mary Cahill, Tax Collector, Gemma Dowd, Secretary, Carolyn Boyle, Treasurer.

 

2.                   Approval of Minutes, May 21, 2009, Regular Meeting and the May 23, 2009, Regular Meeting

MOTION to accept the minutes of both the May 21, 2009 and the May 23, 2009 Black Point Beach Club Association Board of Governors Regular Meetings as presented, made by Mr. Lemieux and seconded by Mrs. Hayes. No discussion, all in favor, the Board VOTED unanimously to approve the minutes.

 

3.                   Treasurer’s Report

The Profit and Loss Statement for 2008-2009, 6-24-09 actual, and the Liberty Bank Check register from 5-16 to 6-24 was provided and presented by Ms. Boyle.  The year end estimate is up a bit; Ms. Boyle expects some invoices yet to come in.   Some discussion on interest earned from the bank account and clarification on expenses under Contractual services and operations.

 

MOTION to accept the treasurer’s report as presented was made by Mrs. Hayes and seconded by Mrs. Jordan. No discussion, all in favor, none against, the board VOTED unanimously to accept the treasurer’s report as submitted.

 

4.             Member Comments

Mr. Kelly noted individual responses cannot be made by the board, and that some items may be covered in the following meeting reports or may be addressed further in the meeting.

 

Mrs. Susan Daly, 7 Brightwater Road, provided a page of notes from pervious minutes regarding effort and expense agreed by the board to enrich and place sand on South Beach.  She commented that the swim lines are not in place, the beach is rocky and members were expecting a better beach this year.

 Ms. Ann Liashek-(Quigley) 18 Blue Heron Drive told the board she is concerned about safety getting into the water with the rocks at the (SB) beach. She has been a long time resident, she also mentioned concern about the shared use of the field with the current work at the club (bocce).

Ms. Kim Buckley, 6 Waterside Drive, commented on the SB rocks and the conflict with safety as members are using the boat beach for swimming. She asked questions about funding, use and storage for Bocce court.

Mrs. Kim Craven, 46 East Shore Dr., commented on concerns with the new board ramp and float. The ramp rises up during high water and crashes loudly into the float. Sea Breeze beach needs to have swim lines because of the boat and Jet Ski use in the area. She asked if a longer rope can be put on the swim float, seems closer.

Mr. Pete Diresta, spoke on behalf of the Men’s club Bocce court installation and used a site provided plan drawing to update the location and information. He cited buried rocks, encroachment and conflict of use as part of the reason for the relocation slightly more to the East on the Park Lane site. Mr. Cianci and others surveyed the area for cleared distance lines and suggested moving the existing “back stop” would make multi-use fit better. Some discussion followed. He noted from his experience Bocce has been known as a fund raiser. Mr. Diresta asked the board to approve going forward.

Mr. Will Fountain, Whitecap Rd. Commented the boat ramp needs repair to holes, he asked about the storage of boats, and questioned some debris left in the area. He asked about a buildings and grounds committee and noted possible link to the Men’s club, use of the club/basketball area by members or non-members with cars being parked on the grass asked if tags are required for parking or use, requested new signage, and storage for bocce items.

 

5.             Chairperson’s report and Correspondence, Mr.Kelly

Mr. Kelly and Mrs. Dowd identified correspondence received from members. E-mails were forwarded to the BOG in advance of the meeting if possible. Some discussion followed.

·         Mr. Kelly noted an e-mail was received requesting consideration of a cell tower on Black Point property, he distributed copies for consideration and noted further discussion could be considered.

·         Mr. Kelly noted an e-mail from Mrs. Dowd asking the board to approve the purchase of a printer/scanner for $200.

·         Some volunteers are needed to work the 4^th of July picnic, please contact board or the manager.

·         E-mail from Mr. Peter Stempien regarding FOI postings and a workshop.

·         Thank you to the town of East Lyme for approving Mr. Kelly and Mrs. Dowd as Black Point representatives to attend a FOI workshop Sat. June 27.

·         E-mailing with the webmaster, Mrs. Dowd asked the board’s approval to update the website Charter revision section by removing the “charter revision” but leaving the button in place for future use. A simple dated notice of the most recent update will replace the text.

·         Secretary received a letter today.  Charter revision will be re-filed with the Sec. of State to include a $10.00 filing fee and associated form. The filing date holds as June 15, 2009 with no penalty for re-submitting.

·          Reply e-mail request from Mrs. Barbara Johnston who viewed the member lists from the May 23^rd annual meeting.

·         Mrs. Dowd returned correspondence to members asking for address changes at the May meeting.

 

MOTION by Mrs. Hayes and seconded by Mrs. Jordan to authorize the expense of $200.00 to purchase a printer for secretarial use. No further discussion, all in favor, none opposed, VOTE passes.

 

6.             Tax Collector’s Report, Mrs. Cahill

             Mrs. Cahill reported on 2 delinquents, she would like to look into property issues on one lien and extend        the collection time from her projection.

               

7.             Manager’s Report, Mr. Manifold

                Mr. Manifold reported on activity and provided a written statement dated June 2009. Some items quoted        from the report are listed below. Discussion followed on a number of topics:

·         New dock and gangway at the boat launch have been installed. The float was a little close to the pier, so Mike asked them to move it out a few feet, they are working it out.  Some discussion on this topic.

·         Nebelung has installed floats and lines. Several adjustments need to be made, working with him to get done as soon as possible.  Waiting for invoices to arrive before June 30.

·         Nebelung did put sand from Main beach and the boat beach onto South Beach a couple months ago.

·         Beach cleaning “The town and Mike have been doing their cleanups and the beaches seem to be in good condition. South Beach is dramatically improved and seems to keep getting better with each cleaning. The spring cleaning and twice weekly cleanings that I negotiated with the town and adding sand from other beaches in early spring seem to have significantly improved South beach. The Town’s twice weekly cleanings will continue throughout the summer, as stated in the action plan posted on the website and presented to the board in March. My understanding of last fall’s approval to spend up to $18,000 for sand on S. Beach was that it was as a last resort, if needed because it was very expensive and the sand could be gone the next day. The end of the fiscal year is coming fast and I want to make sure the board agrees with my assessment that we should not spend the money to add sand to South Beach given the improved condition of the beach.”  Board asked questions of Mr. Manifold and discussion followed. Question was asked and answered that it is ok to bring in sand anytime. Members said that they thought South Beach looked improved, and that we can’t put sand in the water. The daily cleaning by Nebelung and raking by East Lyme seem to be improving. The weather has stopped some work but we risk loosing all the sand if placed. The board agreed not to spend the last resort money and suggested Mr. Manifold continue cleaning the beach as identified.

·         The Wards have been working on the Whitecap lot with Mike Nebelung.

·         Clubhouse was power washed last weekend.

·         Leaky outdoor faucet was fixed.

·         Mike Nebelung has placed stones around the piers.

·         Still waiting for a diver to complete survey at the kayak dock for submission to the DEP. Gary Sharpe is also writing a letter to the DEP to request extension of the permits to place stones around the piers.

·         Contracted with Jack Santos to fix the cracks and potholes in the boat launch.

·         Ordered grills for the 4^th of July picnic. Tom has kindly offered to volunteer but we still are in need of a few more.

·         Signcraft is working on replacement sign for South Pier.

·         Still trying to get the utility company to fix a problem at S. Beach

·         Swim float is located at the DEP correct site. Lines at Sea Breeze and SB in process

·         Casey is cleaning up at the club

·         Rec. Program personnel issues.

·         Timer at BB court light is off at 11pm

·         Cars at club both members and others

·         Cahill Scholarship, Mike to get info to post

 

8.             Committee Reports

Mr. Kelly asked for members to serve on one of three committees, Administration and Policy, Capital Improvement or Social. The following committee assignments were made for 2009/2010.

Jill Coscarelli, Social

Joan Hayes, Social

Roberta Jordan, Administration and Policy

Maribeth Stone, Administration and Policy

Dan Lemieux, Capital Improvement

Tom Kelly, Capital Improvement,

David Weiss, not assigned at this time

 

9.             Old Business

                Bocce Court Location

Re-cap, Mr. Kelly asked the Men’s club to wait until the board meeting to present findings on the bocce court location and installation. A site map was provided and point of order was noted. Mr. Diresta was asked to speak on behalf of the Men’s club. Discussion followed.

Question from the board to clarify that bocce would not conflict with any club activities.

Mr. Lemieux asked the men’s club if they could move the location closer to the rocks and bench area/ flag pole.

Proposal from the Men’s club to change the angle of the backstop was presented. Mr. Cianci thought the work could be done and keep the cost under $5,000. Some offer of fundraising was noted. A few members of the board and Men’s club went out to view the site quickly. Some discussion followed.

 

MOTION by Mrs. Hayes and seconded by Mrs. Jordan, to approve the men’s club proceed with the Bocce court and authorize them to move the backstop as  proposed on the site map and to minimize the impact on the ball field.

Some discussion:

Mr. Lemieux asked the Men’s club to move the sight closer to the rocks and the flag pole; he is looking for the best use of the field for everyone. Realizes this is volunteer effort.

Mrs. Jordan stated she is in favor of bocce if for everyone and ok‘d the site.

Mrs. Hayes asked the Men’s club continue with the relocated site.

Mr. Kelly approved the relocation as better situated for more use by everyone.

No further discussion

 

VOTE: 3 in favor, Mr. Kelly, Mrs. Hayes, Mrs. Jordan

1 opposed, Mr. Lemieux, vote passes.

10.          New Business

                No New business.

 

11.          Member Comments

                Mr. Massey, stated thank you to the board for all their work and noted plans would be nice.

 

12.          Executive Session

On motion of Mr. Kelly, seconded by Mrs. Jordan, it was unanimously VOTED to convene immediately into executive session for consideration of matters pertaining to personnel and to include the manager, treasures and tax collector in the meeting.

The Board convened in executive session at 9:05PM

The Board returned to public session at 9:15PM

 

13.          Adjournment

 

MOTION by Mrs. Hayes, seconded by Mr. Lemieux, it was unanimously VOTED to adjourn the June 25, 2009, Regular meeting of the Board of Governors at 9:18PM.

  

Next Regular BOG Meeting is scheduled, Thursday, July 23, 7:00pm

 

Respectfully submitted,

  

Gemma Balukonis Dowd, Secretary

Attachment: Bocce Court layout