Black Point Beach Clubhouse - Sunset Avenue, Niantic, CT

1. The Chairperson called the meeting to order at 7:05pm and a quorum was established.

Present: John Campion, Chairman, Joan Hayes, Vice Chairwoman, Dan Lemieux, Andrew McKirdy, Jill Coscarelli, Roberta Jordan.

Absent: David Weiss

Staff present: Carolyn Boyle, Treasurer, Mary Cahill, Tax Collector, Pat Campion, acting Secretary.

 

2. Approval of Minutes, April 24, 2008, Regular Meeting

MOTION to accept the minutes of the April 24, 2008, Black Point Beach Club Association Board of Governors Regular Meeting as presented was made by Mr McKirdy. seconded by Mrs Hayes, no discussion, the Board VOTED unanimously to approve the minutes.

 

3. Approval of Minutes, May 24, 2008, Regular Meeting

MOTION to accept the minutes of the April 24, 2008, Black Point Beach Club Association Board of Governors Regular Meeting as presented was made by Mr. McKirdy. seconded by Mrs. Hayes, no discussion, the Board VOTED unanimously to approve the minutes.

 

4. Treasurer's Report, Ms Carolyn Boyle

Ms Boyle provided the Profit and Loss Statement for 2007-2008, 6-23-2008 actual, and the Liberty Bank Check register from 5-22-2008 to 6-25-2008.

 

Motion to accept the treasurer's report as presented was made by Mr. McKirdy and seconded by Mr. Lemieux, no discussion. The Board VOTED unanimously to accept the treasurer's report as submitted.

 

5. Members' Comment

No comments were heard.

 

6. Chairperson's Report and Correspondence, Mr Campion

Mr Campion read Mr McKirdy's letter of resignation effective June 27, 2008.

 

7. Manager's Report

Mr Manifold sent a report to the members of the Board of Governors.

Re the rocks on the beach at the end of White Cap Rd, Bollo's property: the Board of Governors had previously sent a letter to M/M Bollo instructing the Bollo's to remove the rocks they placed on the beach which belongs to the Black Point Association. Mr Manifold has received a reply from the Bollo's.

 

Re floating ramp at Black Point kayak launch area: Mr Manifold has obtained a quote of $4800.00 from the H.S. Plaut Environmental Co. for installing a floating ramp at the Black Point kayak launch area. The board felt there should be three bids for the work to be done and that the Capital Improvements Committee could start the permit procedure and get the three bids. There will still be a need for a walkway to get from the street to the proposed ramp.

 

Re maintenance of area around the club house: Mr Manifold is requesting the board's decision on the area near the clubhouse where trees and brush were cleared by Casey. Rocks and roots remain. H.S. Plaut Environmental Co. has given a price of $1200.00 to work for 12 hours further cleaning the area. Once this is done the area should be able to be maintained routinely.

Mr Manifold has talked to some of the officers of the Black Point Women's Club about the cleanliness of the club house . Any future concerns should be communicated by the Women's Club to the beach manager.

 

Mr Manifold reported that the repairs done to the front of Mrs Vaninni's house were on the beach association right of way.

 

MOTION to instruct the manager to contact State of Connecticut Department of Environmental Protection (DEP) to seek their assistance in effecting the removal of the rocks from the beach made by Mr McKirdy and seconded by Mr Lemieux.

 

Discussion: Previously the Board had stated their position that individuals cannot do things to Black Point property without approval from the Board of Governors. This is a matter of policy as well as an issue of establishing a precedent. The Board feels it is their responsibility to enforce and protect the property rights of all the members of the Association.

The board VOTED unanimously to instruct the beach manager to contact DEP.

 

MOTION to authorize Me Manifold to contract with Plaut to remove the roots, etc., up to $1200.00 made by Mrs Hayes and seconded by Mrs Coscarelli. Board VOTED unanimously to accept.

MOTION to reimbursement $50.00 to Mrs Vaninni for the work done near her house was made by Mr McKirdy and seconded by Mrs Hayes, no discussion, all in favor. Board VOTED unanimously to reimburse Mrs Vaninni.

 

Tax Collector's Report, Mrs Cahill

Mrs Cahill was pleased to report that as of today over half of the taxes have been collected,

$84,535.65 collected. She will consult with an attorney re delinquent taxes.

 

9. Committee Reports

Assignments to committees:

Social Committee – Mrs Hayes, Chairperson, Mrs Coscarelli and Mr Weiss, members

Capital Improvements Committee – Mr Lemieux, Chairperson, Mr Campion, member

Administrative Committee – Mrs Jordan, Chairperson, Andy McKirdy/replacement, member

 

Adult activities - the board charges the social committee to explore more activities for adults, e.g., dinner dances, exercise classes, card games, biking, kayaking, etc, beyond the eight weeks of summer. The committee will work with the beach manager and the board to develop procedures for using the club house for some of these activities, keeping in mind the cost to heat, cool and clean the club house.

Movies on the beach – Mrs Hayes has gotten prices for the equipment to show summer movies on the beach: new is $700 and refurbished is $400.

MOTION to direct Mrs Hayes to purchase refurbished Epson projector was made by Mr McKirdy and seconded by Mrs Jordan, board VOTED unanimously to purchase.

 

 

10. Charter Revision Committee

Mr Campion reported that the committee has met and developed a proposal to amend the charter to give electors of East Lyme who live within Black Point the ability to vote and hold office. This revision could increase the number of eligible voters by about 50. A public hearing has been held and a second public hearing is scheduled for July 11, 2008 at 7pm.

 

11. New Business

The next agenda should include appointing the replacement for Mr McKirdy to serve for the remainder of his term. A notice will be posted asking for all members who are interested in filling this position to contact the Chairperson who will pass the names along to the board.

 

12. Members' Comments

Mary Lou Weidl of Indianola Rd inquired if the beach security budget is the same as last year now that Plaut has been hired.

 

MOTION to adjourn the meeting was made by Mrs Jordan and seconded by Mr Lemieux, all in favor. Mr Campion adjourned the meeting at 8:16pm.

 

Respectfully submitted,
Pat Campion, acting Secretary